A total of ten group discussion rooms / study pods are currently available in the Library and the Learning Commons for collaborative study and presentation preparation purposes. Booking requests can be submitted via the Online Room Booking System (RBS) and the user guide is available HERE.

By making a booking request, users are deemed to have accepted and will observe the following rules:

• The discussion rooms / study pods are intended primarily for study and research purposes. In case of disputes, the Library reserves the right of final decision on whether or not to approve any booking requests and on the specific uses of the rooms.
• The discussion rooms / study pods are open from 10:00 a.m. to 8:00 p.m. from Monday to Friday.
• The rooms can be used for a minimum of half an hour to a maximum of 2 hours per session.
• Users can reserve a discussion room / study pod 7 days in advance. It will take a minimum of 1-2 working days to process a reservation request.
• Users have to confirm that the following minimum number of eligible users will use the reserved room / pod during the booking period:
  • Group Discussion Room 1 – 4 and Study Pod L1 – L3: At least 3 eligible users
  • Study Pod M1 – M3: At least 2 eligible users
• Users’ institutional cards will be held by our staff until the end of the reserved time slot.
• The same user group is permitted to reserve a room / pod ONCE per day.
• Eligible users are entitled to make a maximum of 3 reservation requests for each 7-day period.
• Users have to present their institutional cards to our staff at the Service Counters and scan the QR code via the RBS to check in.
• If users do not show up and successfully check in within 15 minutes of the reserved time slot, their reservation will be automatically cancelled. The room / pod will then be made available to other users without prior notice.
• If users leave the discussion room / study pod for more than 15 minutes during their reserved time slot, the Library reserves the right to release the room / pod to other users. Unattended belongings will be removed by our staff.
• If users intend to extend the use of the discussion room / study pod, they have to approach the Service Counters to enquire about its availability 15 minutes before the end of the allotted time.
• Users must not remove any furniture or audio-visual equipment from the room / pod.
• Care must be taken in the use of furniture, computers or audio-visual equipment in the room / pod. If there is any damage or loss, users will be held liable for the cost of repair and/or recovery.
• Users must keep the room / pod clean and tidy and vacate it immediately after each session.
• Users have to behave properly and must not cause any nuisance to others.
• Eating in the group discussion rooms / study pods is strictly prohibited. Any user breaching this rule will be asked to leave immediately and will be barred from using any discussion room / study pod until further notice.